Florida’s Legal Fee Arbitration Program Explained

Florida’s Legal Fee Arbitration Program offers a free and efficient way to resolve disputes over legal fees between attorneys and clients, or even between attorneys themselves. Here’s what you need to know:

• Cost-Free: No charges for using the program.
• Quick Process: Hearings are scheduled within 45 days, and decisions are issued within 10 days after the hearing.
• Binding Decisions: Outcomes are legally enforceable.
• Who Can Use It: Both parties must agree in writing to arbitration.
• What It Covers: Disputes over the value of legal services, not ethical issues or behavior complaints.

To get started, contact The Florida Bar’s Fee Arbitration Program Administrator at 850‑561‑5719 and submit the required agreement form. This service saves time, money, and helps maintain professional relationships without the need for costly lawsuits.

Who Can Use Fee Arbitration

Requirements to Participate

The Fee Arbitration Program is available to attorneys and clients involved in disputes over legal fees. To participate, both parties must agree in writing to arbitration, accept the arbitrator’s decision, and be prepared to provide evidence and testimony .

"The Fee Arbitration Program is an informal, free service provided by The Florida Bar to resolve fee disputes between attorneys and clients and between attorneys."

Types of Fee Disputes Accepted

This program focuses specifically on disputes about the value of fees. Here’s a breakdown of what is and isn’t covered:

Accepted Disputes	Excluded Disputes
Disagreements over attorney-client fees	Complaints about attorney behavior
Conflicts between attorneys over fees	Issues involving ethical breaches
Disputes over standard fee agreements	Fees related to child custody
Questions about the reasonable value of legal services	Fees tied to child support or visitation matters

For a smoother process, consider including an arbitration clause in your fee agreement from the start. However, if your concerns relate to professional conduct or ethics, those should be directed to The Florida Bar’s Lawyer Regulation Department.

How Arbitration Works

Starting the Process

To begin, contact The Florida Bar’s Fee Arbitration Program Administrator at 850‑561‑5719. Once both parties agree in writing to proceed with arbitration, complete, sign, and submit the Agreement to Arbitrate. After this, the administrator will assign the case to an arbitrator based in the attorney’s circuit. Once assigned, the process moves to the hearing stage.

What Happens at Hearings

During the hearing, you’ll need to present your case clearly. The process follows a structured format to maintain order and fairness. Here’s what typically happens:

• All participants, including witnesses, are sworn in at the start.
• Each party delivers an opening statement and presents evidence.
• Only evidence directly tied to the fee dispute is reviewed.
• You may have an attorney, but their fees are your responsibility.

Pre-hearing discovery is usually not allowed, except for depositions to preserve testimony. Arbitrators can ask questions during the hearing, and all parties are expected to provide thorough responses.

Possible Results

After the hearing, the arbitrator will issue a binding written decision, including a brief explanation of the award. By agreeing to arbitration, both parties accept that the outcome is legally enforceable. The decision is based on the evidence and testimony provided, aiming to determine the fair value of the legal services in question.

The award may be confirmed, modified, set aside, or corrected under Chapter 682 of the Florida Statutes. If one party is ruled against, the award can be enforced like any other Florida judgment, bringing the fee dispute to a final resolution.

Advantages of Fee Arbitration

Lower Costs

The Florida Bar’s Fee Arbitration Program stands out because it’s completely free – no charges for arbitrator services or administrative fees. Unlike traditional court cases, which come with filing fees and other hefty expenses, this program keeps costs minimal. In fact, over 80% of participants highlight arbitration’s cost-saving aspect, with federal studies showing it can save up to 90 attorney hours and tens of thousands of dollars per case . It’s worth noting that discovery alone can make up nearly half of litigation expenses , but arbitration narrows discovery to only what’s absolutely necessary.

Time Savings

Arbitration doesn’t just save money – it saves time too. While federal court cases can drag on for an average of 24 months before reaching trial, arbitration typically wraps up in just 11.6 months . Florida’s program is even faster: hearings are scheduled within 45 days of assigning an arbitrator, and decisions are usually issued within 10 days after the hearing .

To put this speed into perspective, take a look at how long cases last in some complex court jurisdictions:

Court District	Median Time to Resolution
Southern District of NY	35.0 months
Delaware	40.6 months
District of Columbia	38.5 months
FL Fee Arbitration	~2 months

Privacy Protection

Fee arbitration provides a more private alternative to public court trials . This confidential setting allows attorneys and clients to discuss sensitive fee issues without the exposure that comes with open court proceedings. However, it’s important to note that records and proceedings from Florida’s Fee Arbitration Program are technically accessible to the public .

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Getting Ready for Arbitration

Being well-prepared can make the arbitration process smoother and more efficient.

Required Documents

Gather the necessary documents to support your fee dispute. These include:

Document Type	Description	Purpose
Fee Agreements	Written contracts with your attorney	Confirm the terms you agreed upon
Billing Records	Invoices and payment history	Show charges and payments made
Time Records	Logs of your attorney’s work hours	Verify time spent on your case
Correspondence	Letters or emails about the fee dispute	Record attempts to resolve issues
Work Products	Legal documents created (e.g., contracts)	Demonstrate services provided

These materials will help you present a clear and organized case.

Making Your Case

Stick to the facts of your fee dispute. Start with a brief opening statement and provide straightforward answers under oath.

"The arbitrators need to learn as much as possible about the fee dispute and the matter the attorney handled." – The Florida Bar

Your Rights in Arbitration

You have several key rights during arbitration:

• Right to Representation: You can hire an attorney at your own expense.
• Evidence Presentation: Submit all relevant evidence and testimony.
• Fair Notice: Receive proper notification of the hearing date and location.
• Complete Responses: Answer arbitrators’ questions fully and accurately.

These rights are outlined by the Florida Bar . If your fee agreement includes an arbitration clause, it should clearly advise you – using bold text – to seek independent legal advice . Arbitration is often a more accessible option than going to court. For concerns about attorney behavior or ethical issues tied to fee disputes, the Florida Bar’s Lawyer Regulation Department can assist .

Summary

Key Features

Florida’s Fee Arbitration Program offers an effective way to resolve fee disputes without the hassle of litigation. It’s a free and informal service designed to benefit both attorneys and clients, saving them time and money . Steven B. Lesser, Vice Chair of the Bar’s Grievance Mediation and Fee Arbitration Standing Committee, highlights this:

"This program allows both attorneys and clients to resolve their fee disputes quickly, conveniently, and at no cost to the parties."

The program’s impact is clear – studies by the federal government show arbitration saves an average of 90 attorney hours per case . This translates into major time and cost efficiencies compared to traditional court proceedings.

Benefit	Details
Cost	No fees for the service or arbitrators
Timeline	Hearings scheduled within 45 days
Resolution Time	Decisions issued within 10 days of the hearing
Arbitrator Expertise	Skilled professionals experienced in fee disputes

How to Get Started

Here’s how to initiate the process:

• Contact the Fee Arbitration Program Administrator: Call 850-561-5719 for assistance .
• Submit Required Documents: Fill out and file the agreement to arbitrate form .
• Wait for Assignment: Once both parties agree, The Florida Bar assigns an arbitrator or panel .

Shanell Schuyler, ACAP Intake Director, emphasizes the broader value of arbitration:

"Utilizing alternative dispute resolution mechanisms such as arbitration to resolve fee disputes is a Professionalism Expectation which helps to ‘promote the public good and to foster the reputation of the legal profession while protecting our system of equal justice under the law.’"

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